1. Reviewing tender documents: This involves carefully examining the tender documents provided by the contracting entity. It includes understanding the project requirements, specifications, evaluation criteria, terms and conditions, and any other relevant information.

2. Gathering information: This step involves collecting all necessary information to complete the tender. It includes obtaining project plans, drawings, technical specifications, and any other relevant documentation. It may also involve conducting site visits or engaging in discussions with the contracting entity to clarify any uncertainties.

3. Cost estimation: Developing an accurate cost estimate is crucial in tender preparation. This involves analyzing the project requirements, materials, labor, equipment, and other cost factors. It may require consultations with subject matter experts, subcontractors, suppliers, and internal stakeholders to gather the necessary inputs.

4. Developing a tender strategy: Creating a well-defined approach and strategy for the tender is essential. This includes determining the unique selling points, competitive advantages, and value proposition that will be highlighted in the bid. It may also involve conducting a risk assessment and identifying mitigation measures.

5. Writing the tender proposal: This is the process of preparing the actual tender document. It includes crafting a compelling and comprehensive proposal that addresses all the requirements outlined in the tender documents. The proposal should clearly communicate the bidder’s capabilities, experience, methodology, and pricing in a persuasive manner.

6. Compliance and documentation: Ensuring compliance with all the requirements specified in the tender documents is critical. This involves completing all necessary forms, providing requested documentation, and adhering to formatting and submission guidelines. It may also involve obtaining any required certifications, licenses, or permits.

7. Review and quality assurance: Before finalizing the tender, a thorough review and quality assurance process should be conducted. This includes checking for errors, inconsistencies, and ensuring that the proposal is cohesive, accurate, and aligns with the contracting entity’s requirements. It may involve involving multiple stakeholders or engaging external reviewers to provide feedback.

8. Submission and follow-up: The final step is submitting the tender within the specified deadline. This includes packaging and delivering the tender in the required format and ensuring it reaches the contracting entity on time. After submission, it is important to track the tender evaluation process, address any clarifications or queries from the contracting entity, and follow up as necessary.